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Retain for Exchnage 

Retain™ for Exchange


Retain Archiving provides multi-platform unified message archiving, eDiscovery, and publishing for organizations looking to reduce costs, manage complexity and mitigate risk - on-prem or in the cloud.


Retain Unified Archiving:

Archive your email and social messaging in one unified location. Retain enables you to seamlessly archive a single-or mixed-messaging platform environment, in addition to social messaging and mobile communication, in one central location. Retain for Exchange also archives instant messages, files, and appointments from Microsoft Lync (Office Communication Server) and Office 365. All messages are securely stored in a single unified Retain data archive and can be easily accessed through the Retain web access archive viewer.


Environment Options:

  • Multi-Platform Unified Archiving - All Messaging data, including email, social media and mobile is archived into one unified data archive. This gives you the ability to search, publish, and perform eDiscovery from one central location.
  • Mixed-Environment Unified Archiving - Retain provides simultaneous support of a mixed messaging platform environment. View your Exchange, Office 365, Gmail, GroupWise, Mobile, Facebook and Twitter archive seamlessly from one interface.
  • Policy-Based Unified Archiving - Retain provides fully configurable policies that allow you to define the email and social messaging data you want to archive. In addition, Retain has the ability to implement retention policies for all your archived data.
  • Platform Migration - Easily migrate to and from Office 365. Simply archive all of your current messaging data to Retain, implement Office 365, and then restore your archived data to Office 365. There is no need to worry about lost messaging data or files. Also, if you ever decide to move back to Exchange, Retain allows you to do so easily and seamlessly.
  • Exchange Journal Archiving - Retain archives copies of all incoming and outgoing messages directly from the Exchange Journal mailbox. Manage the size of the journal by allowing message deletion from the journal once it has been archived. Retain can archive all messages from single or multiple Exchange journals and funnel them to a single mailbox in Retain.
  • Social Media Management - Retain Social™ securely archives incoming and outgoing Twitter and Facebook communication. This archived data is instantly retrievable and searchable and can be published in a portable format.
  • Mobile Communication Management - Retain Mobile™ securely archives SMS/MMS, and phone call logs for Android devices (2.2 and above) as well as BBM, PIN, SMS/MMS and phone call logs for BlackBerry devices. As mobile devices begin to permeate organizations and companies worldwide, companies must have the ability to quickly archive all of the communications data that is produced by these devices. This ensures compliance with corporate policies or government regulations and helps to reduce legal liabilities.
  • On-Premise or Cloud Unified Archive - Choose how your data is stored. Archived data can be stored on-prem - behind your organizational firewall - or in the GWAVA® cloud.
  • Worry-Free Deployment - Whether you choose an on-prem or GWAVA cloud solution, GWAVA will walk you through the entire implementation process from beginning to end. After implementation, GWAVA offers full support for you and your organization well into the future.
  • Single Sign-On - Retain provides single sign-on for users to access their archives whether using Outlook, Webaccess or GroupWise.

eDiscovery Management:

  • eDiscovery Regulatory Search - Administrators, records management and other authorized users can perform eDiscovery, and can complete regulatory tasks such as place litigation holds, print, forward, save, redact and export with the built-in tools.
  • Compliance & Control - Exchange 2010, 2013 and Office 365 lack critical capabilities that can put your organization at risk for data loss and compliance violations; therefore, the standard archiving functionality of these systems is not enough for the enterprise. With Retain, you set and control archive policies. Auto-purge is disabled and no one can alter or delete a message, which helps to ensure your data archive is complete and compliant.
  • Web Access Archive Viewer - Only Retain offers an easy-to-use browser-based interface and powerful search tools that let you quickly locate the complete message thread you need to preview or export.
  • Open Records Search - Be ready for any open records requests for email, mobile Facebook and Twitter messages.
  • Intelligent Threading - Messages are easily searched and viewed in their original context.
  • Complete Export Functionality - Export the data easily into either PST or PDF formats. The exported file is fully indexed, searchable, and includes a table of contents for quick browsing.
  • Redaction Control - Exported data can be redacted, ensuring that personal information does not become part of the open records request.
  • Litigation Hold - To protect any emails that may potentially be involved in future litigation, Retain can flag an archived item to protect it from deletion or actions until the hold is removed.
  • Audit Trail - Retain creates a searchable audit trail of all administrators and users that have permission to search the archive, enabling you to have a record of all activity.
  • Configurable Permissions - Use the Access Control list to grant users, administrators, or others access to the features and functionality of the Retain system, based on the roles you set.
  • End-User Mailbox Management - Easily search and restore data with the Retain Web Access Archive Viewer. Give end users the ability to search, forward, print, restore, access, and view messages in their original context without administrator support.
  • Fast & Easy Retrieval - Retain provides the built-in Lucene® indexing engine and works with the Exalead® indexing engine.

Storage Impact & Reporting:

  • Secure Storage - Retain archives messaging data with multiple layers of security whether deployed on-premise or in the cloud. Retain supports multiple databases, including MS SQL, MySQL, Postgres and Oracle. In addition to secure storage - with messages being archived using AES encryption - EMC Centera, and Netapp Snaplock storage is supported. Also, optional Windows server or Linux server encrypted partitions can be used. And, when deployed in the cloud, the GWAVA Cloud features redundant and secure data centers, keeping your data safe and secure.
  • Single-Instance Storage - Retain archives only one copy of a message and attachment. This is critical functionality as Exchange 2010, 2013 and Office 365 do not support single instance storage, thus driving up your storage costs exponentially.
  • Ongoing Storage Support & Upgrades - Worry-free with 24x7 support, ongoing upgrades and maintenance.
  • Increased System Performance - Retain ensures optimal performance of the Exchange system by securely archiving messaging data. This keeps storage on the Exchange server to a minimum.
  • System Statistics & Reporting - Ensure optimum system performance. The reports can be viewed within a dashboard, emailed periodically or generated and saved in multiple formats including CSV, Excel, HTML, and PDF.



Monday - Friday
8.00am - 17.00pm


Lombardy Business Park,
C/o Cole & Graham (Lynwood) Roads,
0042, South Africa


tel. +27 12 8410480
fax: +27 12 841 0488

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